April General Membership and Comp Board Meetings ARE CANCELLED & further WHRRI information updates

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April General Membership and Comp Board Meetings ARE CANCELLED & further WHRRI information updates

Post by Franz » Sat Mar 21, 2020 12:00 am

Dear racing enthusiasts, members, and volunteers; we are in a unique time window.

The leadership of the club is watching the developments of Coronavirus (COVID-19), and actively considering scenarios to best safely run track and racing operations in 2020.

With all of our events typically attracting attendance of more than 50 people, government mandate preempts us from holding these events in our normal fashion.

The 2020 WHRRI board held their first "virtual" meeting on March 18, 2020, using internet and phone. The board members agreed that we need to keep you informed of decisions on quickly coming events. As we are receiving, basically daily updates and adjustments in what is allowed; a firm decision on the event status is not yet clear. The board showed large agreement, that sharing a decision on event status, with 2 weeks-in-advance-notification of the event, is our target to all participants, members, and volunteers. Open Track Days (OTDs) and Drivers School Classroom are our first car events in focus. There have already been necessary cancellations of bicycle event rentals, which occur earlier than our first car events.

Along with proposals on how to run events safely, the board and event leaders, are considering possible alternatives for key events, in particular, for drivers school. Concepts have been shared on how activities could be conducted remotely, or with recordings, or on other later suitable dates.

Related news and events include - the Oakland County Sportsmen's Club (OCSC) 2020 officer elections. OCSC is in shut down mode, and all of the sub-club events are currently shut down with it. Office and administrative functions are still active, with required low person numbers and attention to recommended person to person distancing.

The OCSC 2020 officer elections are taking place this month with absentee ballots. The open elected position is for trustee - with Brad Jackson and Jerry Tiberg as the candidates. We encourage you to share your voice and vote for the candidate that best represents you and the club. You can request absentee ballots from the OCSC office. They should be received by the OCSC office by the March 25th, 2020 deadline.
OCSC is planning that anyone that has not voted absentee, will be able to come to the April 29th general membership meeting and vote in person.

As for Waterford Hills Road Racing, we are also basically shut down for operations, with the exception that, facility wakeup will be taking place in preparation for when we can safely come out in larger numbers. With safety precautions employed, and work taking place largely outside, healthy volunteers can be contributing to getting ready for 2020. If you are interested to help, and not at high risk; please contact Jerry Pintar or Ron Krantz in facilities, to coordinate arrangements for isolated effort volunteer opportunities. You can reach them on our website: http://www.waterfordhills.com/contact.html.

The April General Membership Meeting and Comp Board Meeting ARE CANCELLED, within the spirit of our by-laws and consistent with Michigan Governor Whitmer's executive order EO 2020-11. Coordination efforts, in lieu of the meetings, can be made with phone calls, emails, forum posts, ...
Without the General Membership Meeting in April to submit your membership documents in person, anyone who has not already renewed for 2020, please mail your documents to Curtis Easterling, so you do not get caught by the late submission deadline of May 6, 2020.

The WHRRI Board and Leadership will keep you updated, as the possible options for our events become clearer, with many dates approaching quickly. Planning the events to be safe, with risks minimized to people involved, is our first priority; with communication, and minimum disruption being key secondary goals.

Franz Lieder
President, on behalf of the board and club leadership and members

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